Line of Supervision
In each unit or administration, the highest authority is the Head
wherein by line of authority directly reports to the Director concerned for the
Unit/Administration. Unit heads are responsible for the over-all performance and
direction of their concerned units under the supervision and guidance of the
Directors and the Human Resource Development.
To assist academic heads with human resource supervision, this responsibility is
given to: Level Coordinators and Subject Area Coordinators.
On occasions on the other hand, where an appointment of an Academic Head
is pending, an Officer-in-Charge may be appointed by the Academic
Director to supervise the unit.
A Program Coordinator on the other hand is assigned to work on
supervision of special projects of the Director. Such appointments are given to
individuals who are required to facilitate actual man power coordination.
Roles and Responsibilities
Each supervisor plays a varied role and responsibility in the community
which directly influences the flow of daily operations. Below are the basic job
descriptions of the following designations:
a.
Level Coordinator
Level Coordinators (LC) are academic supervisors responsible for student
concerns, as well as the performance of the daily routine of teachers within
their respective level. They assist Unit Heads (UH) in terms of student
management in relation to extra curricular activities and promoting discipline
and order based on the student’s handbook.
Academic levels are divided into two basic functions
Discipline Coordinator and the
Activities Coordinator the
functions of which are described below:
Discipline Coordinator
Responsible for the implementation, review and updating of the discipline
program for students of the unit.
Activities Coordinator
Responsible for the screening, planning, execution of routine and special
activities of the students.
b.
Subject Area Coordinator
The role of the Subject Area Coordinator (SAC) is crucial in the supervision of
teacher performance and activities. They are directly responsible for the
effective delivery of instruction by their teachers inside the classroom and the
supervision of the continued effectiveness and appropriateness of the curricula
in line with their subject area.
SAC are leaders among peers. Although they have line functions, they can be
considered disciplinal peers by supervising teachers in their area of expertise
and promoting their development, as well as ensuring their compliance with the
set rules and regulations of the school. This is achieved through their close
relationship with their co-teachers creating a less threatening environment that
elicits confidence and trust within the group.
c.
Program Coordinator
Program Coordinators are responsible for special activities and/or programs set
by the Directress. They ensure proper and effective execution and implementation
of focused activities and programs in close coordination with the Academic and
Non-Academic heads and Director concerned.
d.
Officer-In-Charge
In the absence of a UH, the Director may appoint a point person within a group
to ensure the continued effectiveness of operations. The appointed
Officer-in-charge (OIC) plays the role of a temporary leader for the group by
attending to daily operational concerns and employee supervision under the
direct guidance of the Director.
Tenure
An appointment in the supervisory level is temporary and is served in intervals
to allow the academic community opportunity to assess effectiveness after
pre-determined periods. The short period of appointments as well, aims to create
a training cycle that allows different individuals to experience, appreciate and
develop their roles as leader.
On the first year of appointment, a supervisor is placed on a
one year probation to enable the
individual time to adjust to the role and expectations set by the school. The
supervisors’ evaluation at this stage measures the ability of the individual to
master the functions and duties of the job; assessing as well the following:
·
Leadership Skills
·
Supervisory Skills
·
Work Ethics
·
Personality
In the event the supervisor qualifies based on the set standards, a contract
renewal will be offered a two-year
period at the end of which, they will be assessed not only using the same
standards as above but based on the following as well:
·
Contributions to the Unit/department
·
Effectiveness of programs and activities handled/supervised
At the end of two years, the selection
committee may recommend the appointment of a new supervisor or renew the
contract for another 2 years depending on the potential line-up and the past
performance of the supervisor.
The maximum tenure for supervisors shall be one year probation and two
consecutive terms of two years each – equivalent to 5 consecutive school
years. A supervisor, on the other hand, maybe reinstated to the same
position after a break of one school year as faculty depending on the assessment
and evaluation of the concerned unit head.
The assumption of an appointment shall be effective June 1 of each school year
but appointed supervisors must assume pre-school year preparation duties as well
as faculty selection, assignment and training as early as May.
Qualification
Each individual has the capacity to lead - this is the guiding principle of the
A potential leader on the other hand must meet the following basic requirements
to qualify for the following positions:
a.
Level Coordinator
·
Conferred with a regular teaching status
·
With academic tenure in ESS of no less than 5 school years upon appointment
·
Rendered service to the unit for more or less 3 school years before appointment
·
No grave or scandalous, outstanding or previous case with the Human Resource
Development Unit
·
Above average recommendation from the Unit Head
b.
Subject Area Coordinator
·
Conferred with a regular teaching status upon appointment
·
Complimenting undergraduate degree in the subject area of appointment or
no less than 5 years experience teaching the subject
·
Preferably with at least 15 units of Masteral Studies in line with the subject
area
·
No grave or scandalous, outstanding or previous case with the Human Resource
Development Unit
·
Above average recommendation from the Unit Head
c.
Program Coordinator
·
Conferred with a regular status upon appointment
·
With at least 5 years experience in line with the project/program to be handled
·
No grave or scandalous outstanding or previous case with the Human Resource
Development Unit
·
Above average recommendation from the Academic Director
To enable the school to filter and select the best candidates for the position,
a selection committee composed of the (1) Academic Unit Heads and (2) Human
Resource Development Unit Head review the records and files of recommended
individuals. Participation from the school community is also solicited through
recommendation forms which are completed before the deliberation which shall
serve as a guide for the selection process.
The recommended supervisory line-up is presented to the Academic Director for
checking and the President for final approval. Both individual reserves the
right to request for the re-assessment of the recommendations.