Teaching B Faculty
Registrar
In relation to functions of the Registrar
1.
Assists in the planning and implementation of general school policies
2.
Assists in enforcing statutory and school regulations pertaining to admissions,
enrollment, crediting, transfer, promotion and graduation
3.
Oversees concerns in relation to student admission, enrollment, student
accounting, document safekeeping / preparations and the like
4. Supervises the release of certification of grades, transfer credentials and diplomas and assumes full responsibility for all documents
released by the office
5.
Verifies and authenticates documents released and received by the office
6.
Ensures the proper and effective safekeeping of all student records
7.
Oversees the creation, updating, maintenance and disposition of student’s
academic records
8.
Assists in the preparation of the school calendar, brochures and other
announcements
9.
Disseminates information on new Department of Education rules and regulations or
requirements on a regular basis
10.
Maintains good public relation with other schools
11.
Serves as the official representative of the school in government related
endeavors
In relation to the unit
12.
Prepares and implements well-planned unit programs
13.
Attends to the daily operational requirements of the unit
14.
Attends to the preparation and economical utilization of the annual unit budget
15.
Ensures the continual development and improvement of the unit as prescribed by
accrediting institutions and government bodies
16.
Ensures the implementation and continuous updating of the Standard Operating
Procedures of the unit
17.
Handles confidential concerns of the unit and/or a client effectively
18.
Executes fair and just decision making
In relation to subordinates
19.
Plans and coordinates effective training programs, seminars and other activities
for the members of the unit
20.
Oversees the performance of individual personnel within the unit
21.
Conducts constructive and recorded unit and/or departmental meetings regularly
22.
Shows impartiality in the hiring, retention and dismissal of subordinates
23.
Enforces fair discipline for non-adherence of school policies
24.
Ensures the proper orientation and up-dating of all members of the unit
regarding school policies and programs
In relation to the ESS Management
25.
Attends to the preparation and completion of a well-documented and organized
accomplishment report
26.
Performs duties assigned by top management
27.
Participates in the decision making requirements of the school during meetings
and assemblies
28.
Ensures the proper coordination of unit activities and programs with the
concerned heads
Counselor
In Relation to the School Administration
1.
Implements the Guidance Program as approved by the Directress
2.
Coordinates with the academic supervisors the implementation of guidance
activities
3.
Prepares quarterly accomplishment reports
In Relation to the Faculty
4.
Coordinates with the faculty regarding the actual implementation of guidance
activities
5.
Provides immediate and accurate reports or feedback on important matters
concerning the students
6.
Holds documented conferences with teachers to discuss matters concerning their
students and documents them
7.
Provides current information that would help the faculty address the different
needs of students, parents and teachers alike
In Relation to the Parents
8.
Participates in a continuing orientation program for parents of new students
9.
Provides parents with updated information on parenting and other materials that
will enhance their relationship with their children
10.
Provides parents with reports and feedback regarding matters concerning their
children
11.
Holds documented conferences with parents to discuss matters concerning their
children
In Relation to Guidance Services
12.
Screens and processes student applications for admission according to the
policies of the school
13.
Implements a continuing orientation program for new students
14.
Participates in the orientation of faculty on guidance services
15.
Conducts documented individual and group counseling
16.
Attends to and/or refers cases that need special handling
17.
Plans the testing program with the Unit Head according to ESS requirements
18.
Administers tests to student and personnel according to the prescribed
conditions
19.
Disseminates information to the members of the academic community regarding
important testing concerns
20.
Enforces and promotes proper test administration and use of testing materials
21.
Scores and interprets test accurately
22.
Prepares and submits comprehensive reports promptly to the Unit Head, the
Directress and other authorized personnel
23.
Disseminates immediate and accurate test results using appropriate forms to
students, parents and teachers
24.
Assesses testing materials, evaluates their use and gives appropriate
recommendations to the Unit Head
25.
Prepares and conducts experiential learning experiences that effectively address
students’ needs
26.
Maintains a complete and updated individual students’ cumulative record
27.
Provides students with updated information that contribute to holistic
development
28.
Conducts follow-up on currently enrolled students
29.
Assists in the placements of students in other schools
30.
Conducts research utilizing available data and submits the report to the Unit
Head
31.
Participates in the evaluation of the different guidance services
In relation to General Office Procedures
32.
Accepts and implements tasks delegated by top management and the Unit Head
33.
Maintains a professional attitude in work, manners and attire at all times
34.
Maintains the orderliness, cleanliness & presentability of the office and
surrounding areas
35.
Attends to all inquiries and provides accurate information about the unit and
the school
36.
Receives all visitors graciously and responds to their needs immediately
37.
Regulates the use of office supplies and promotes proper use and economy
38.
Maintains the confidentiality of classified information and records at all times
39.
Renders assistance in all unit activities
40.
Submits well organized work on time
Librarian
In relation to Instructional Media Unit
1.
Maintains order and discipline in the reading area and issues
misconduct slips to users violating
house rules and regulations
2.
Attends to the preparation of unit reports and documentations
3.
Provides research assistance to students and teachers
4.
Ensures the proper supervision and preparation of a well-drafted and organized
programs for the Library Club
5.
Handles formal and informal teaching responsibilities (library skills)
6.
Supervises IMC student assistants
In relation to Books and Periodicals
7.
Assists in the selection and acquisition of books and periodicals that supports
the educational goals of the school
8.
Ensures the timely and proper circulation of information regarding new
acquisition of books and periodicals
9.
Attends to the -
a.
mechanical processing of books:
§
collating of newly acquired books
§
stamping of ownership
§
accessioning
§
labeling
§
plastic covering
b.
technical processing of books
§
cataloging
§
classifying
10.
Conducts library orientation for new employees, parents and students
11.
Prepares an annual inventory of books and other assets of the unit
12.
Ensures the immediate repair of damaged books and periodicals
13.
Attends to the shelving and shelf-reading of books and periodicals at the start
of the day
14.
Ensures the maintenance and up-dating of the Card Catalog, Shelf-list and
Inventory-list
In relation to General Office Procedures
15.
Accepts and implements tasks delegated by top management and the Unit Head
16.
Maintains a professional attitude in work, manners and attire at all times
17.
Maintains the orderliness, cleanliness & presentability of the office and
surrounding areas
18.
Attends to all inquiries and provides accurate information about the unit and
the school
19.
Receives all visitors graciously and responds to their needs immediately
20.
Regulates the use of office supplies and promotes proper use and economy
21.
Maintains the confidentiality of classified information and records at all times
22.
Renders assistance in all unit activities
23.
Submits well organized work on time
Sports Varsity Coordinator
In relation to Sports Management
1.
Assists the school’s Physical Education department in establishing a formidable
sports program
2.
Creates short and long term plans for the school’s sports program/s
3.
Represents the school in sports related activities and the like
4. Oversees the condition of the sports facilities and equipment of the school and recommends improvements and developments
accordingly
5.
Manages the sports development budget equitably
In relation to the School Varsity
6.
Supervises and manages the athletes of recognized varsity teams ensuring
eligibility to play, competitiveness and academic standing
7.
Coordinates with coaches and oversees their training programs
8.
Promotes the varsity program and ensures continued player transition
9.
Supervises competitions and team practices ensuring the well-being and the good
performance of athletes and coaches
10.
Screens, recommends and coordinates competitions with concerned personnel and
offices
11.
Supervises and attends to competition and training requirements
In relation to General Office Procedures
12.
Accepts and implements tasks delegated by top management and the Unit Head
13.
Maintains a professional attitude in work, manners and attire at all times
14.
Attends to all inquiries and provides accurate information about the sports
program and the school
15.
Graciously attends to coaches and athlete’s needs and requirements
16.
Maintains the confidentiality of classified information and records at all times
17.
Submits well organized work on time
Community Linkages and External Affairs
In relation to the Community Linkages Program
1.
Prepares and implements well-planned community programs for both students and
employees of the school
2.
Attends to the daily operational requirements of the school program
3.
Attends the preparation and economical utilization of the annual program budget
4. Ensures the continual development and improvement of the school program as prescribed by the school president and religious and
civic communities
5. Plans and/or conducts training programs and activities to update and enhance the awareness of students and personnel alike regards
to social and civic consciousness
6.
Prepares and submits a comprehensive annual accomplishment report
7.
Maintains an updated and complete record of all the CES activities
8.
Conducts constructive and recorded meetings with concerned personnel and/or
students before a community activity
9.
Executes fair and just decision making on behalf of the school during outside
transactions
10.
Prepares and disseminates information regarding programs, projects and related
activities of the Community Extension Service
11.
Coordinates the collection and distribution of donations for community and
national programs
12.
Organizes the annual scheduling of visitation to assigned social institutions or
communities by students and personnel
13. Prepares arrangements for the transportation, accommodation and the like of students and personnel during visitations and other
external activities related to its functions
14.
Ensures the proper evaluation of the programs and activities
15.
Ensures good relationship with external community wherein programs are conducted